Prismara SpacesHow-to guide
Share files and folders
Everyone who is a member of a space can already see its content, so you only need to share when you want to give access to someone outside the space, or to one file or folder rather than the whole space.
Before you begin
Section titled “Before you begin”- You need the Editor or Owner role on the space, or permission to share on the item. See Manage access to a space.
- Your administrator decides which kinds of sharing links your organisation allows. If an option described here isn’t available, it has been turned off for your organisation.
Share with people in your organisation
Section titled “Share with people in your organisation”-
Sign in to Prismara Spaces at
https://spaces.prismara.euand open the space. -
Find the file or folder, select More options (…) next to it, then select Share.
Screenshot pendingA library in Prismara Spaces with the More options menu open on a file and Share highlighted, using demo data -
Under Share with people, enter the name or email address of each person or group, for example
alex.muster@contoso.example. -
Choose what they can do: Can view or Can edit.
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Optional: add a message.
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Select Share. Each person receives an email with a link to the item.
Screenshot pendingThe Share dialog with one demo person added, Can edit selected and a short message
Create a sharing link
Section titled “Create a sharing link”A sharing link lets anyone who has the link open the item, within the limits your organisation sets.
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Select More options (…) next to the file or folder, then select Share.
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Select Create link.
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Under Who can use this link, choose People in your organisation or Anyone with the link.
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Choose Can view or Can edit.
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Under Expires, choose a date. After that date the link stops working. Your organisation may set a maximum.
Screenshot pendingThe Create link panel with link type, permission and expiry date set, and the Copy link button -
Select Copy link and paste it into your email or chat.
Stop sharing
Section titled “Stop sharing”-
Select More options (…) next to the file or folder, then select Manage access.
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To remove a person, select their current permission and then Remove access.
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To turn off a link, select More options (…) next to the link, then Delete link. Anyone who tries to use it sees a message that the link no longer works.
Screenshot pendingThe Manage access panel listing two demo people and one sharing link, with the Delete link option shown
Verify
Section titled “Verify”Open Manage access on the item. The people and links you added are listed with their permissions and, for links, their expiry dates. You can also see sharing events in the space’s Activity view.