Prismara PrismHow-to guide
Share items and collections in Prismara Prism
Share sign-ins through Prism instead of sending them in chat or email. People you share with see the item in their own vault, and you can remove their access at any time.
Collections and sharing
Section titled “Collections and sharing”| Option | What it does | Use it for |
|---|---|---|
| Collection | A shared folder of items for a team. Everyone with access to the collection sees every item in it. | Sign-ins a whole team uses, such as the Contoso Marketing social media accounts. |
| Share an item | Shares one item with named people. | A one-off, such as a supplier portal sign-in a colleague needs this week. |
Each person has one of these permissions on a collection or shared item.
| Permission | Can do |
|---|---|
| Can use | Fill in the sign-in. The password isn’t shown in Prism. |
| Can view | Fill in, view and copy the item. |
| Can edit | View, change and delete the item. |
| Can manage | Edit items, and add or remove people. |
Your administrator decides whether you can share items and with whom.
Share an item with colleagues
Section titled “Share an item with colleagues”-
In the browser extension, the desktop app or the web vault, open the item.
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Select Share.
Screenshot pendingPrism desktop app with a demo item (Fabrikam supplier portal) open and the Share button highlighted -
Enter the names of the people or groups in your organisation.
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Choose a permission, such as Can use.
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Select Share. The people you shared with see the item under Shared with me.
To move the item into a collection instead, select Move to collection, choose the collection and select Move.
Stop sharing an item
Section titled “Stop sharing an item”-
Open the item and select Share.
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Next to the person or group, select Remove.
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Select Save.
Create and manage collections (administrators)
Section titled “Create and manage collections (administrators)”-
Sign in to the web vault at
https://prism.prismara.euwith an administrator account. -
Select Prism admin settings > Collections.
Screenshot pendingPrism admin settings, Collections page listing demo collections (Contoso IT, Contoso Marketing, Contoso Finance) with member counts and a New collection button -
Select New collection, enter a name and select Create.
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Select Add people, choose people or groups, choose a permission and select Save.
In Prism admin settings > Policies, you can also decide who can share items, the minimum length for generated passwords, how soon vaults lock after inactivity, and whether people can unlock with a passkey or biometrics.
Verify
Section titled “Verify”Ask the person you shared with to open Prism. The item appears under Shared with me, or in the collection in their sidebar.